THE OPPORTUNITY:
We are seeking a Production Project Coordinator – DowelLam to join our team based in Abbotsford, BC. This role supports the delivery of DowelLam projects from award through design coordination, procurement, production, shipment, and closeout.
The DowelLam Production Project Coordinator is primarily an office and shop-based role, focused on coordinating project information, RFIs, design requirements, material takeoffs, procurement, production readiness, logistics, and project records.
The successful candidate will work closely with Sr. Project Managers & PM’s, drafting, engineering, procurement, production, quality, shipping, vendors and clients to help ensure DowelLam projects are delivered accurately, efficiently, safely, on schedule, and in alignment with customer requirements. Regular site travel is not expected. Site visits, if required, will be rare and limited to specific project coordination needs.
KEY RESPONSIBILITIES:
- Work closely with Project Managers to coordinate DowelLam projects from award through design, procurement, production, shipment, and closeout.
- Review project scope, drawings, specifications, contracts, and customer requirements to understand deliverables and coordination needs.
- Coordinate design information between clients, consultants, StructureCraft engineering, drafting, production, procurement, quality, and shipping teams.
- Prepare, issue, track, and close RFIs and project communications.
- Perform and maintain material takeoffs based on current drawings, specifications, and approved project information.
- Support procurement by preparing RFQs, reviewing supplier pricing, preparing purchase requests or purchase orders, and tracking supplier delivery milestones.
- Coordinate production requirements, including drawing approvals, material availability, shop releases, fabrication priorities, and internal deadlines.
- Track project deliverables, approvals, procurement items, production status, shipment dates, risks, changes, and closeout requirements.
- Maintain organized project records, including drawings, correspondence, RFIs, approvals, procurement documents, production trackers, shipping records, change documentation, and closeout files.
- Coordinate logistics for DowelLam shipments, including delivery sequencing, shipping documentation, carrier coordination, and customer/site delivery requirements.
- Support project schedules, milestone tracking, internal reporting, and communication of project status.
- Support change order documentation, pricing backup, schedule impacts, and client communication related to project changes.
- Assist with project cost tracking, progress billing support, and schedule of values where required.
- Support quality documentation and coordinate with production and quality teams to resolve project-specific requirements.
- Identify missing information, design conflicts, procurement constraints, production risks, and schedule impacts early.
- Present clear updates to Project Managers and management on progress, risks, issues, and proposed solutions.
- Participate in occasional site visits only when required for specific project coordination needs.
SKILLS AND QUALIFICATIONS:
- Preferred candidates will have a Bachelor’s degree or diploma in Building Science, Construction Management, Engineering, Architectural Technology, or a related field.
- New graduates from relevant post-secondary programs will be considered.
- Some construction, manufacturing, timber, drafting, project coordination, or production-related experience is an asset.
- Basic understanding of construction drawings, specifications, and project documentation.
- Ability to perform material takeoffs and maintain accurate project records.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities.
- Excellent planning, coordination, and time management skills.
- Strong written and verbal communication skills.
- Ability to coordinate effectively with internal teams, clients, suppliers, and logistics partners.
- Comfortable working in an office/shop environment and coordinating with production teams.
- Strong skills in Word, Excel, Outlook, PDF markup tools, and MS Project or similar scheduling software.
- Experience with RFIs, procurement tracking, production schedules, logistics, or document control is an asset.
This position is primarily based at StructureCraft’s Abbotsford head office and shop. Regular site travel is not expected. Occasional site visits may be required on rare occasions for project-specific coordination, but this is not a field-based role.
We offer a competitive compensation package and opportunities for career growth. Compensation includes annual salary and eligibility for project bonuses. If you are a motivated individual with a passion for project coordination, production delivery, and mass timber construction, we would love to hear from you.
Apply now to join our team. Kindly submit your cover letter and resume with confidence.
